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Title:  Paralegal - Legal Hold Administrator


Mason, OH, US, 45040

Requisition Number: 69766 

Job Description

Cintas is seeking a Paralegal - Legal Hold Administrator. Under the broad supervision of an attorney, the Litigation Paralegal I will provide administrative support and paralegal services to internal and external counsel with an emphasis on matters related to tort litigation defense. Specifically, the Litigation Paralegal I is responsible for: performing administrative functions; providing docketing support and managing litigation calendars; drafting cover letters; using technology to organize, index, and oversee maintenance of case file documents; ordering transcripts from reporting services and fulfilling requests from outside counsel and others; transcribing dictated documents and letters; administering intake process for litigated claims received at the corporate level; administratively setting up paper and electronic files and routing claims to appropriate internal and external counsel for handling; under counsel's supervision, administering the legal hold process for tort claims; distributing litigation hold notices and follow-up communications; collecting documents and data responsive to notices; distributing collected materials to counsel handling the claims, and maintaining database that tracks custodians; handling general inquiries relating to matter status and/or acting as a liaison within the organization to facilitate efficient workflow in legal matters or projects and preparing reports; assisting with the subpoena and discovery process for several attorneys, including gathering factual information relative to litigation issues and preparing summaries of factual findings, investigations, deposition/hearing/trial testimony; drafting discovery demands and responses; following up with adversaries for compliance; organizing documents and coordinating document productions; conducting Bates-stamping, redaction, duplication, and indexing of documents; reviewing documents for production for attorney-client privilege; under the guidance of an attorney, categorizing documents by subject matter, preparing a chronology of facts, and creating production charts; assisting in preparation of court and other administrative agency filings, tracking status, and following through on assigned matters or projects; creating, binding, and distributing file and courtesy copies; organizing briefs, exhibits and appendices; effectively communicating and interacting with adversaries, clients, and third-party administrator to exchange information and documentation relative to the litigation process; preparing witness and matter materials; organizing interview memos and other relevant documents for attorney review, deposition preparation, and case preparation.



  • Minimum 4 years' paralegal experience in a law firm or corporate environment
  • Minimum 2 years' tort experience
  • High level of proficiency with technology, including Microsoft Office Suite applications, Adobe Acrobat, Litigation Support Applications, Electronic Docketing Applications, PACER, Electronic Filing, legal research databases and other internet research tools
  • Understanding of the discovery process including ESI collection, processing and management
  • Excellent organizational skills, including ability to prioritize and coordinate multiple tasks
  • Ability to work with and maintain confidential information.
  • Self-disciplined and highly organized
  • Excellent written and verbal communication skills with the ability to convey information in a clear, concise and effective manner
  • Excellent customer service skills
  • High School Diploma/GED; Bachelor's Degree preferred


Our employee-partners enjoy:

  • Competitive Pay
  • 401(k)/Profit Sharing/ESOP
  • Medical, Dental and Vision Insurance Package
  • Disability and Life Insurance Package
  • Paid Time Off and Holidays
  • Career Advancement Opportunities


Headquartered in Cincinnati, Cintas is a publicly held company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index.


Cintas Corporation helps more than 900,000 businesses of all types and sizes get READY™ to open their doors with confidence every day by providing a wide range of products and services that enhance our customers’ image and help keep their facilities and employees clean, safe and looking their best. With products and services including uniforms, mats, mops, restroom supplies, first aid and safety products, fire extinguishers and testing, and safety and compliance training, Cintas helps customers get Ready for the Workday®.


To support our growth across North America, we’re seeking driven professionals with ambition to move up within our company. Our professional culture, our dedication to our employee-partners and limitless career opportunities—these are just a few benefits we’re proud to offer. Our employee-partners know every job is critical, and that teamwork drives innovation. Let’s talk about how you’ll fit into our team and how your hard work will be recognized through competitive pay, world-class benefits and ongoing career development. Are you Ready™ for limitless opportunities at Cintas?


Cintas Corporation is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.


Job Category: HR/Legal 
Organization: Corporate
Employee Status: Regular
Schedule: Full Time
Shift: 1st Shift